Last Updated: January 1, 2024
Last Reviewed: January 1, 2024
This Privacy Policy applies to LSC Law Professional Corporation and its affiliates (collectively, “LSC Law” or “we” or “us”) in respect of activities that are subject to federal and Ontario privacy legislation. To the extent inconsistent with our lawyers’ professional obligations established by the Law Society of Ontario, this Privacy Policy is superseded by such obligations.
This Privacy Policy addresses information about identifiable individuals who are our clients, third party service providers and suppliers, users of our website (the “Site”) and other individuals with whom we may engage or transact (“Personal Information”) except for:
For greater certainty, this Privacy Policy does not apply to information collected, used or disclosed with respect to corporate or commercial entities, or Personal Information of LSC Law’s employees (which is governed by a separate LSC Law Employee Privacy Policy).
By providing us with your Personal Information and/or using our Site, you accept this Privacy Policy and consent to its terms, as well as any other terms that are described to you when your Personal Information is collected and in our engagement arrangements with you. If you do not consent, please do not use the Site or otherwise provide your Personal Information to us.
LSC Law reserves the right to modify or amend this Privacy Policy from time to time. Please refer back to this Privacy Policy regularly to ensure you know our then-current Privacy Policy.
Collection of Information
Personal Information
We collect Personal Information verbally or by written correspondence, including in person, faxes, emails and telephone inquiries. Often Personal Information is collected directly from our clients. Personal Information may also be obtained from other sources such as:
We may collect the following types of Personal Information about you:
In addition, our clients implicitly consent to the collection of information about them that is useful for the purpose of our retainer.
To the extent that you provide to LSC Law Personal Information about another individual you represent that you have the necessary consent or authority to permit us to collect, use and disclose such Personal Information for the purposes set out in this Policy.
Technical Information
We may use the following technologies and collect the following information that is automatically generated by your use of the Site and recorded by the standard operation of our Internet servers (collectively, “Technical Information”). Technical Information is generally used on an aggregate and anonymized basis that it is not linked to an identifiable individual. If we do use such information to identify an individual, we will treat it as Personal Information in accordance with this Privacy Policy.
On an aggregate basis and in a non-personally identifiable form, Technical Information is used for the following purposes: (a) for Site and system administration purposes; (b) to improve the Site; (c) to conduct internal reviews of the number of visitors to the Site; (d) to help us better understand visitors’ use of our Site; (e) to respond to specific requests from our visitors; and (f) to protect the security or integrity of our Site when necessary.
Limits on Collection of Personal Information
We will not collect Personal Information indiscriminately or for no reason, and we will limit the collection of Personal Information to the purposes to which you have consented through this Privacy Policy or otherwise. As noted above, LSC Law also collects Personal Information as authorized or required by law, by the Rules of Professional Conduct and By-Laws of the Law Society of Ontario, and by our insurers.
The Site and our legal services are intended for and directed to individuals who are the age of majority or older in their jurisdiction of residence. We do not knowingly collect Personal Information of minors. However, if a minor (as defined by applicable law) provides us with their Personal Information without parental or legal guardian consent, we encourage the parent or legal guardian to contact us to have this Personal Information removed from our records.
Purposes of Collection Use and Disclosure of Personal Information
LSC Law’s professionals (including lawyers, law clerks, articling students and students-at-law) and their support staff, as well as our management and administrative staff, collect, use and disclose Personal Information for purposes authorized or required by applicable Canadian federal and Ontario privacy legislation and, specifically, for the following purposes:
The above collections, uses and disclosures are a necessary part of our relationship with our clients and our third party service providers and suppliers.
Disclosure of Personal Information
Subject to our professional obligations to keep all our clients’ information confidential, under certain circumstances, LSC Law will disclose Personal Information to a third party without express consent, such as when required or authorized by law (if permitted with disclosure to you) (for example, if a court issues a subpoena), or where the legal services you have retained us to provide require us to give Personal Information to a third party (for example, to a lender in a real estate mortgage transaction, or to a governmental agency for permit applications, consents, regulatory filings etc.). LSC Law will also disclose Personal Information with the consent of the affected individual or consent of another person authorized to provide that consent.
Safeguarding Your Personal Information
LSC Law takes all reasonable precautions to ensure that Personal Information is safe from loss or theft, and from unauthorized copying, use, access, modification or disclosure. Such measures, which may necessarily evolve over time as the availability and effectiveness of methods vary, include physical, organizational and technological safeguards, such as:
We may exchange electronic versions of documents and emails with you and may maintain and process Personal Information using commercially available software and electronic systems. Unfortunately, the available technology is vulnerable to attack by viruses and other destructive electronic programs and may be intercepted or interfered with by third parties. We cannot guarantee that all electronic communications and documents will always reach the intended recipient, will always be virus free, and will never be intercepted or interfered with by third parties, and we make no representation or warranty with respect to any electronic communications or documents. You consent to our exchanging electronic communications, including those containing confidential documents and other confidential information, unencrypted. In addition, while we routinely assess and monitor the security of our electronic systems and adopt safeguards intended to protect and prevent unauthorized access to and use of our electronic systems, we make no representation or warranty with respect to the security of electronic communications or our systems.
We make every effort to use the right technology for the efficient delivery of our legal services. We may use collaborative technologies, artificial intelligence, machine-learning document analysis, matter management tools, electronic signatures, etc. in connection with the provision of our legal services to our clients (sometimes managed internally and sometimes involving cloud-based systems). We may also use cloud-based platforms to manage corporate records and minute books, data rooms, e-discovery and other litigation support, legal research and various transaction closings. While we assess and monitor the security of our cloud-based third party service providers, we make no representation or warranty with respect to the security of their systems.
When LSC Law provides Personal Information of clients to third party service providers or suppliers for the processing of data (e.g. for contracted services such as photocopying, printing, scanning, computer backup services or archival storage services) or to other third party service providers or suppliers in respect of the legal services we are providing to our clients, we will ensure that those third parties agree to only use the Personal Information for the specified purposes, and to provide a level of protection to the Personal Information comparable to that adopted by LSC Law.
Links to Other Websites
Our Site may provide links or references to websites operated by third parties. These links or references are provided solely as a convenience to you and not as an endorsement by LSC Law. We are not responsible for the content of linked third party sites and do not make any representations regarding the content or accuracy of materials on such third party sites. If you decide to access linked third party sites, you do so at your own risk. This Privacy Policy does not extend to the collection of Personal Information by these third parties and we do not assume any responsibility for the privacy practices, policies or actions of third parties. In visiting any third party websites, whether linked to this Site or otherwise, you do so at your own risk and you assume all responsibility in that regard. We make no representations or warranties regarding, and do not endorse, any third party website or any content in such website. We encourage you to review the privacy policies of each website visited before using those websites or disclosing any Personal Information to third parties.
Access to Personal Information
You may access your Personal Information held by LSC Law to the extent required by law. Individuals may write to or email our Privacy Officer at the address below to request access to Personal Information held about them. Upon written request and authentication of identity, we will comply with our legal obligations to provide you with your Personal Information under our control, information about the ways in which that Personal Information is being or was used, and a description of the individuals and organizations to whom that Personal Information may have been disclosed.
We may charge a reasonable fee for providing Personal Information in response to an access request and will provide an estimate of any such fee upon receiving an access request. We may require a deposit for all or part of the fee. We will make the Personal Information available within 30 days or provide written notice where additional time is required to fulfill the access request.
In some situations, we may not be able to provide access to certain Personal Information. For example, access would be denied if disclosure would reveal Personal Information about another individual, the Personal Information is protected by solicitor-client privilege, the Personal Information was collected for the purposes of an investigation, or disclosure of the Personal Information would reveal confidential commercial information that, if disclosed, could harm LSC Law or any of its former, current or potential clients. There are also circumstances where LSC Law may be prevented by Canadian federal or Ontario law from providing access to certain Personal Information.
If a request for access to Personal Information is denied, LSC Law will provide an explanation of the reasons for such refusal.
Accuracy and Correction of Personal Information
We take reasonable efforts to ensure that the Personal Information we collect, use or disclose is accurate and complete. In most cases, we rely on you and/or our client to ensure that the Personal Information provided to us is current, complete and accurate.
If you demonstrate to us the inaccuracy or incompleteness of your Personal Information, we will amend the Personal Information as required. If appropriate under the circumstances, we will send the amended Personal Information to third parties to whom the Personal Information had previously been disclosed. If a request to correct the accuracy of Personal Information is not resolved to your satisfaction, we will annotate the Personal Information under our control with a note that the correction was requested but not made.
If you have any questions or concerns about this Privacy Policy or LSC Law Personal Information management practices or records retention policies, please write to us at:
Privacy Officer
LSC Law Professional Corporation
8 Culinary Lane
Barrie, ON L9J 0T2
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